MII Applications on Oracle Technology
Employees book expense claims against simple expense codes, company rules are checked as they type, managers approve in the MII worklist, and every approved claim becomes a Payables invoice automatically.
Expense claims usually travel on paper or spreadsheets: employees guess the right account, managers approve without seeing the company's limits, and accounts re-key every approved claim into Payables. Out-of-policy spending is found late, if at all, and reimbursements are slow.
MII Expenses replaces that with one online flow. Employees choose a plain-language expense code such as "Taxi / Cab" and the system picks the right account. Your expense rules are checked line by line before the claim is submitted, approvals run through the same MII approval engine as the rest of your business, and approved claims are posted to Payables without re-typing.
It is built on Oracle Technology products and the Oracle database, and works with the users, employees, suppliers, approval hierarchies and Payables of MII ERP+.
Administrators create simple expense codes, such as Taxi / Cab, Hotel or Client Meals, each linked to the right account. Codes can apply to every operating unit or to one. When an employee picks a code, the form shows the account straight away.
Set rules for all employees, a job or a position, and optionally an operating unit: whether an expense is allowed, the maximum per line, per day, per claim or per month, when a receipt is required, and how soon a claim must be submitted.
Each rule either blocks the claim from being submitted or warns and lets it through, with the warning shown to the approver. The most specific rule always wins, so a rule for one expense code overrides a general rule.
Employees add lines with the date, expense code, amount and bill number, and attach the receipt. Saving shows the rule results immediately, so problems are fixed before submission.
Submitted claims follow the employee's approval hierarchy, with the claim total used for approval limits. Approvers see the claim, the rule notes and the receipts, and approve or reject from the MII worklist or the "Awaiting My Approval" page.
On final approval, the claim becomes a Payables invoice for the employee, with one line per expense charged to the right account and the expense number as the invoice number. The transfer is safe to repeat, and any error is kept on the claim for accounts to fix.
Day and month limits include the employee's other claims that are in approval or already approved, so limits cannot be avoided by splitting a claim.
Employees sign in with their MII user and see only their own claims. Expense administrators can book on behalf of any employee and manage codes, rules and settings.
MII Expenses is built on Oracle Technology products and the Oracle database. It runs in any browser, on your premises or in the cloud, and uses the MII ERP+ approval engine, employee records and Payables, so there is no separate system to manage.
Read more: Employee expense management: enforce policy before money is spent.
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